military leave of absence
If you're an eligible employee, you may be eligible to take a Military Service Leave of Absence. You qualify if the purpose of the leave is to serve on a voluntary or involuntary basis, in the uniformed services of the United States, provided such service is subject to the provisions of the Uniformed Services Employment and Reemployment Rights Act of 1994 (USERRA). Service in the armed services includes:
- Active duty.
- Active duty for training.
- Inactive duty for training;
- Full-time National Guard duty.
- Absence for an examination to determine physical fitness to serve.
- Funeral honors duty performed by National Guard or Reservists.
- Duty performed by intermittent employees of the National Disaster Medical System.
The uniformed services include the following:
- Army and Army Reserve
- Navy and Naval Reserve
- Marine Corps and Marine Corps Reserve
- Air Force and Air Force Reserve
- Coast Guard and Coast Guard Reserve
- Army National Guard
- Air National Guard
- Commissioned Corps of the Public Health Service
- National Disaster Medical System (NDMS) intermittent disaster-response appointees (when activated by the federal government), or federally authorized NDMS training
- Any other category of persons designated by the president in time of war or emergency.
- You should contact your supervisor as soon as possible if you are considering a leave or if you need to take a leave of absence.
- Contact Chevron's absence management partner.
- Complete the Form F-32 Military Service Leave of Absence form (intranet) to request a leave under this policy.
You can receive military make-up pay from Chevron as follows:
- If you receive government pay for training duty in the uniformed services, Chevron will pay you the difference between your government pay and your regular pay at Chevron for up to 17 calendar days of Military Service Leave for training duty.
- If you don't receive government pay for your training duty in the uniformed services, you'll be entitled to one-half of your regular pay from Chevron for up to 17 calendar days of Military Service Leave for training duty.
- If you are performing active duty in the uniformed services, you will receive the difference between your government pay and your regular pay at Chevron for up to 12 calendar months.
Government pay includes payments and allowances of all kinds, but excludes allowances for travel and uniforms. Government pay must be substantiated Form F-21 Report of Military Earnings (intranet), which must be completed by your commanding officer and submitted to Chevron before any make-up pay is made.
- If you are a reservist in the uniformed services, the period of Military Service Leave normally will not be longer than 31 days.
- If you are performing active duty service in the uniformed services, your leave can continue until you are released or until such time as your service is no longer subject to USERRA, whichever is earlier. The cumulative length of service subject to USERRA generally will not exceed five years.
- Your Military Service Leave starts when you leave active employment.
- It ends when you return to work, provided that you timely return to work in accordance with USERRA's requirements.
- If you don't enter training duty or active service, your leave ends on the date training duty or active service was scheduled to start.
If the Military Service Leave you've been granted is still in effect, you'll be reinstated in your former position at Chevron or in a position of similar seniority, status and pay, unless circumstances beyond Chevron's control make reinstatement impossible, unreasonable or an undue hardship.
If you present evidence of satisfactory completion of active duty in the uniformed services, you'll be eligible for reinstatement as follows:
- If the period of service in the uniformed services is less than 31 days, you must report to work no later than the first calendar day following completion of service, allowing for safe transportation from your place of service to your residence.
- If the period of service in the uniformed services is more than 30 days but less than 181 days, you must apply for reinstatement no later than 14 days after your service is completed.
- If the period of service in the uniformed services is more than 180 days, you must apply for reinstatement no later than 90 days after your service is completed.
To be eligible for reinstatement, you still must be qualified to perform the duties of such position, unless you're not qualified by reason of disability sustained during service in the uniformed services but are qualified to perform the duties of another position. In this case, you'll be eligible for reinstatement in a position which will provide you with similar seniority, status and pay, or the nearest approximation consistent with your circumstances, provided such a position is open.
Note: You'll have up to two years to return to active employment if you're hospitalized for, or recovering from, an illness or injury incurred or aggravated during your service in the uniformed services.
If you're reinstated to active employment, the entire period of your leave will count as vesting and eligibility service in the Retirement Plan and the Employee Savings Investment Plan (ESIP) and as benefit accrual service for the Retirement Plan. If you're eligible to accrue health and welfare eligibility service, the entire period while on leave will count as health and welfare eligibility service. See exceptions below.
However, if you work for others for pay during your leave without securing advance permission from Chevron, if you do not return to work on the first workday after your leave ends, or if you do not apply for reinstatement, your vesting and eligibility service and health and welfare eligibility service will end on the earliest of the following:
- 365 days from the date the leave began.
- The date Chevron determines you began work for others for pay.
- The date the leave ends.
In these instances, no time on leave will count as benefit accrual service for the Retirement Plan.
what happens to your benefits while on leave
Medical, dental, mental health and substance use disorder coverage for you and your dependents continues during the leave, unless you cancel your coverage or fail to timely pay your required employee premiums. (Note: To continue mental health and substance use disorder coverage for your dependents, you also must continue their medical coverage during the leave.)
To continue coverage, you must pay any required premiums, at employee rates.
While you are receiving military make-up pay, your employee premium will be deducted from your paycheck, provided you have sufficient funds available after required deductions. If your employee premiums exceeds the amount of military make-up pay available or you are on unpaid status, you will receive direct billing information from Chevron's HR Service Center for your health plan coverage. You are responsible for making timely premium payments.
- To avoid cancellation of coverage for a late or missed payment, please call the HR Service Center within 31 days of your leave if you don't receive information regarding the direct billing of your premiums.
- If coverage ends due to late or missed payments, you and your enrolled dependents may qualify for continuing health plan coverage under USERRA/COBRA by timely electing such coverage and paying the required 102 percent premiums. If you still are on a Military Service Leave during the open enrollment period, you can then re-enroll in a health plan at employee rates during open enrollment by contacting the HR Service Center. Coverage elected during open enrollment becomes effective the following January 1.
To cancel your coverage, call the HR Service Center within 31 days of the start of the leave.
- If you cancel your medical and dental coverage, it will be reinstated effective the first day of the month after you return to work. If you return to work during the same calendar year, you will be re-enrolled automatically in the same coverage options that you had before the leave began. If you return to work in a different calendar year, you can change your medical and dental options. This assumes you return to work with Chevron on the first workday following the expiration of your leave.
- Your Short-Term Disability Plan coverage is suspended during your leave and is reinstated effective the date you return to work.
- Your Basic Coverage in the Long-Term Disability Plan continues while you are on leave.
- You also can continue your Optional Coverage in the Long-Term Disability Plan by paying the required contributions, or you can cancel coverage.
- However, the Long-Term Disability Plan does not pay benefits for a disability that results from active participation in an insurrection, a war or any act of war.
- You will receive direct billing information from the HR Service Center if you need to make contribution payments during your leave.
- If you cancel Optional Coverage, it will be reinstated effective the first day of the month after you return to work.
Your Basic Life Insurance Plan coverage continues during your leave.
You can continue Supplemental Life Insurance Plan coverage and Dependent Life Insurance Plan coverage for yourself and your eligible dependents. To continue coverage, you must pay the required premiums.
If you are a former Texaco employee, your Former Texaco Term Life Insurance Plan coverage continues during your leave. You also can continue Former Texaco Contributory Term Life Insurance Plan coverage if you pay the required premiums.
- If you cancel your Former Texaco Contributory Term Life Insurance Plan coverage while you are on leave, you will not be covered under the Chevron Long-Term Disability Plan. In addition, you must wait six months from the cancellation date before re-enrolling, and proof of good health will be required.
- If you cancel coverage under the Former Texaco Contributory Term Life Insurance Plan altogether (contributory and noncontributory), you cannot re-enroll in either part of the Former Texaco Contributory Term Life Insurance Plan, but you will be eligible for coverage under the Chevron Basic Life Insurance Plan.
To pay required premiums to continue coverage:
- You will receive direct billing information from the HR Service Center.
- To avoid cancellation of coverage for a late or missed payment, please call the HR Service Center within 31 days of your leave if you don't receive information regarding the direct billing of your premiums.
You can continue Voluntary Group Accident Insurance Plan coverage during your leave if you pay the required contributions. However, the Voluntary Group Accident Plan does not pay benefits for any injury or loss that directly or indirectly results from any type of active, full-time military service or a declared or undeclared war or act of war. If you stop coverage while on leave, the coverage you had before the leave will be reinstated effective the first day of the month after you return.
- You will receive direct billing information from the HR Service Center.
- To avoid cancellation of coverage for a late or missed payment, please call the HR Service Center within 31 days of your leave if you don't receive information regarding the direct billing of your premiums.
- You can continue Long-Term Care Insurance Plan coverage and there is no change to how you pay your premiums with Genworth.
- You can continue Group Auto and Home Insurance coverage for yourself and your eligible dependents. To continue coverage, you must pay the required premiums. Contact Mercer Voluntary Benefits to arrange for direct billing during your leave.
You can continue participation in the Health Care Spending Account (HCSA) until the end of the year in which your leave begins, or you can cancel participation.
To continue coverage, you must pay any required premiums, at employee rates.
While you are receiving military make-up pay, your employee premium will be deducted from your paycheck, provided you have sufficient funds available after required deductions. If your employee premiums exceeds the amount of military make-up pay available or you are on unpaid status, you will receive direct billing information from Chevron's HR Service Center for your health plan coverage. Contributions through billing are on an after-tax basis. You are responsible for making timely premium payments.
- You will receive direct billing information from the HR Service Center.
- To avoid cancellation of coverage for a late or missed payment, please call the HR Service Center within 31 days of your leave if you don't receive information regarding the direct billing of your premiums.
To cancel your coverage, call the HR Service Center within 31 days of the start of the leave. If you cancel your participation or if your coverage ends due to late or missed payments, you can't claim expenses incurred during the period you do not participate. You must call the HR Service Center to re-enroll to resume participation when you return to work.
You can continue participation in the Dependent Day Care Spending Account (DCSA) until the end of the year in which your leave begins, or you can end your contributions.
To continue coverage, you must pay any required premiums, at employee rates.
While you are receiving military make-up pay, your employee premium will be deducted from your paycheck, provided you have sufficient funds available after required deductions. If your employee premiums exceeds the amount of military make-up pay available or you are on unpaid status, you will receive direct billing information from Chevron's HR Service Center for your health plan coverage. Contributions through billing are on an after-tax basis. You are responsible for making timely premium payments.
- You will receive direct billing information from the HR Service Center.
- To avoid cancellation of coverage for a late or missed payment, please call the HR Service Center within 31 days of your leave if you don't receive information regarding the direct billing of your premiums.
To cancel your coverage, call the HR Service Center within 31 days of the start of the leave. If you cancel your participation or if your coverage ends due to late or missed payments you must call the HR Service Center to re-enroll to resume participation when you return to work. You can request reimbursement of qualified expenses incurred in the calendar year in which your leave begins, as long as there's money in your account.
Your active participation in the Employee Savings Investment Plan (ESIP) continues while you are receiving make-up pay.
Your participation is suspended during any period when you are not receiving make-up pay. When your active participation is suspended:
- Your contributions and the company's contributions stop until you return to work.
- Your accounts remain invested and continue to share in earnings, gains and losses.
- You can make exchanges and withdrawals and take loans while on leave.
- Depending on the type of withdrawal, you may be suspended from active participation for three months.
- If you have a loan outstanding and are on leave for more than 30 days, call Fidelity for information about your repayment options.
- When you return to work, you can make up contributions missed while in a no-pay status, and company contributions will be allocated to your ESIP account, based on your contributions to this account. The period to make up missed contributions begins on your re-employment date and is equal to three times the period of your service in the uniformed services, but not to exceed five years.
This communication provides only certain highlights about benefit provisions. It is not intended to be a complete explanation. If there are any discrepancies between this communication and the legal plan documents, the legal plan documents will prevail to the extent permitted by law. Oral statements about plan benefits are not binding on Chevron or the applicable plan. Chevron Corporation reserves all rights, for any reason and at any time, to amend, change or terminate these plans or to change or eliminate the company contribution toward the cost of such plans. Such amendments, changes, terminations or eliminations may be applicable without regard to whether someone previously terminated employment with Chevron or previously was subject to a grandfathering provision. Unless required by applicable law, there are no vested rights with respect to any Chevron health and welfare plan benefit or to any company contributions towards the cost of such health and welfare plan benefits. Some benefit plans and policies described in this document may be subject to collective bargaining and, therefore, may not apply to union-represented employees.
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