family and medical leave act (FMLA)
the disability management process and FMLA
Absences under FMLA are subject to the Disability Management process. This means that you’re required to follow all steps for reporting and managing your absence. If you don’t, you may not receive job protection for an FMLA-related absence.
The Family and Medical Leave Act (FMLA) of 1993 is a federal law that provides eligible employees with job protected leave for certain family and medical reasons. Job protection means that when you return from an absence covered under FMLA, you must be restored to your original job, or to an equivalent job with equivalent pay and benefits. In addition, your use of time off under FMLA cannot result in the loss of any employment benefit that you earned or were entitled to before you used the time off.
To initiate an FMLA absence request, you have to follow all of the applicable steps that are outlined by the Disability Management process.
While FMLA is not a leave of absence, it could run concurrently with one, like Chevron Family Leave. If you have questions about what qualifies for an FMLA or a Chevron Family Leave absence, simply contact Chevron's absence management partner.
more about FMLA
To be eligible for a leave covered by the Family and Medical Leave Act, you must meet both of these criteria:
- Have worked for your employer for a total of 12 months.
- Have worked at least 1,250 hours over the previous 12 months.
If you meet the eligibility criteria, you’re eligible to take up to 12 weeks of unpaid time off during a rolling 12-month period for any of these reasons:
- The birth or placement of a child for adoption or foster care
- To bond with a child (FMLA must be used within 12 months of the child’s birth or placement)
- To care for an immediate family member (spouse, parent or child under age 18) with a serious health condition
- For medical reasons when you’re unable to work because of your own serious health condition
- Any qualifying exigency related to your spouse’s, parent’s or child’s active military duty
For complete details, refer to these Family and Medical Leave Act Rights and Obligations.
You may be eligible to take up to 12 weeks of unpaid FMLA-protected leave for any qualifying exigency if you have a spouse, child or parent in the U.S. Armed Forces who is deployed or called to active duty to a foreign country.
Qualifying exigency could include any of the following:
- Attending certain counseling sessions
- Attending military events and related activities
- Making or updating certain financial and legal arrangements
- Arranging for alternative child care and attending certain school activities
- Spending up to 15 calendar days with a military member on Rest and Recuperation leave
- Addressing issues arising from short-notice deployment (that’s within seven days or less)
- Attending post-deployment activities, such as reintegration briefings
In addition, you may take up to 26 weeks of FMLA-protected military caregiver leave to care for a covered service member or recent veteran with a serious injury or illness that was incurred or aggravated in the line of duty.
Here are some additional things you should keep in mind as it relates to an FMLA leave:
- An FMLA absence is unpaid, but it could run concurrently with an accrued paid leave, such as Short-Term Disability (STD), vacation, bonding or family care benefits, or other similar state or local family leave entitlements.
- Under some circumstances, you could take an FMLA absence on an intermittent basis (taken in separate blocks of time for a qualifying reason) or on a reduced leave schedule (reduces the usual number of working hours per workweek or hours per workday). If an FMLA absence is for the birth, adoption, or placement for adoption or foster case of a child, the use of an intermittent or reduced leave schedule requires Chevron approval.
- When you take a leave that’s covered by law, Chevron is required to continue your group health coverage as if you were still working. This means you have to continue to pay your share of health care premiums for the duration of your absence. Contact the HR Service Center (choose the option for Benefits, then Health Benefits) to learn more about how your benefits are affected when you are on leave.
- Although FMLA provides job protection, it’s important to know that you have no greater right to reinstatement of your job or benefits than if you had been working consistently during your absence. This means that, in the event of a layoff during an FMLA-protected absence, you have no greater protection than any other employee and that you are subject to the possibility of layoff.
You may learn more generally about FMLA by visiting the U.S. Department of Labor’s FMLA website.
Although Chevron Family Leave is similar to FMLA in that it offers job protection, it’s different in that it provides more time off for family reasons than the federal law and includes a broader definition of a family member. In some instances, an FMLA absence and Chevron Family Leave could run concurrently.
This at-a-glance chart provides a high-level overview of FMLA, Chevron Family Leave and several state laws that could apply to time off.
chevron's absence management partner
Contact Chevron's absence management partner when you need to report an absence as part of the Disability Management process, complete documentation required for your absence, or contact your dedicated case manager.
- Call the HR Service Center phone number at 1-888-825-5247 (1-832-854-5800 Outside U.S.)
- From the U.S.-payroll employee menu, listen for the option to report an absence or request time off
- If you’re unable to report an absence yourself, you may have a family member or friend do so on your behalf
- If you prefer to report an absence online, you may do so through LeavePro at chevron.myleaveproservice.com
chevron HR service center
Contact the Chevron HR Service Center (Choose the phone menu option for Benefits) for assistance with the following time away needs:
- Verify if you are currently enrolled in the Chevron Short-Term Disability Plan and the Chevron Long-Term Disability Plan.
- If you need to enroll in or stop Optional Coverage under the Chevron Long-Term Disability Plan.
- If you want to learn about how your other Chevron benefits are affected while you are on a leave.
- If you need to pay for Chevron benefit coverage through direct billing while on leave.
Contact Disability Management for general questions or concerns about an absence, leave, or about returning to work.