SESP education assistance program

If you’re eligible to receive a severance pay benefit, you may also participate in the SESP Educational Assistance Program. This program offers reimbursement of up to 75% of the cost of tuition, learning platform subscription, required books and fees (up to a total of $5,000) for courses and training to help you prepare for other employment opportunities as part of your career transition.

The coursework does not have to be related to the type of work you did at Chevron. You can be reimbursed for:

• Courses offered by U.S.-based educational institutions and/or training providers (example: Udemy, Salesforce, Microsoft Virtual Academy and PetroSkills).
• Courses aimed at developing skills, such as computer training, offered by vocational schools.
• Coursework that is part of a program or learning platform subscription fee (example: Udacity, Pluralsight).

Prior to starting a course or training program, be sure to review the SESP Educational Assistance Program policy for more information about what is and is not a qualifying course and reimbursable expense under the policy.

• Qualifying coursework must start within two years after your termination of employment date from Chevron.
• Qualifying coursework must finish no later than 2.5 years after your termination of employment date from Chevron.
• A course started under U.S. HR Policy 125 - Educational Assistance as an active employee, but completed after involuntary termination may be reimbursed. See the policy for details.
• Reimbursement forms must be submitted to Chevron no later than 2.5 years after your termination of employment date.

Remember, you must submit reimbursement form(s) to Chevron no later than 2.5 years after your termination of employment date. Generally, you must receive a grade of average, C, fair or better to qualify for reimbursement. If you take a course offered on a pass/fail basis, you must pass to qualify for reimbursement. If there is no grade or pass/fail, then you must provide documentation of successful completion. After successfully completing a course, you can request reimbursement as outlined below.

Request a GO-440-SESP Educational Assistance Form from Chevron  

• Important: Request forms are not available until your employment has terminated. 
• Submit an email to Chevron that includes your full name and a personal email address where you can be reached. Request form now.
• Chevron will verify your eligibility and then send a personalized Form GO-440-SESP to your personal email address via DocuSign.

Complete your personalized reimbursement form and return via DocuSign 

• Attach documentation of course completion (example: grade report, certification of completion). Verification from an authorized school official or course instructor can be used in lieu of successful completion documentation (example: signed letter or email).
• Attach receipts for qualifying expenses.

More information about qualifying expenses and coursework and taxation of reimbursements is available in the SESP Educational Assistance Program Policy.

Repayment of Educational Assistance Policy (U.S. HR Policy 125) Reimbursements
If you have received Educational Assistance Policy (U.S. HR Policy 125) reimbursements this past year, you are not required to repay education reimbursements you’ve already received under HR Policy 125 if your termination is due to a no-fault layoff, for example you are Left Standing during a selection event and are eligible for severance.

What if I'm currently completing a course under Educational Assistance Policy (U.S. HR Policy 125)?           
A course started under Educational Assistance Policy (U.S. HR Policy 125) as an active employee, but completed after involuntary termination under SESP, may be reimbursed. You should contact your Chevron HR business partner to provide any additional invoices and the proof of successful course completion so any remaining course reimbursement(s) can be processed. 

If you are Left Standing and are eligible to receive a severance pay benefit, you may be eligible to participate in the SESP Educational Assistance Program (SESP Program). In this situation, any reimbursements received under HR Policy 125 for the course already started will be applied to the overall limit allowed under the SESP Program. If, after completing your course, you still have an allowance remaining under the SESP Program, you’ll need to follow the SESP Program rules, guidelines and reimbursement instructions for other qualifying education costs. See the SESP Educational Assistance Program Policy for further information and instructions.

This communication provides only certain highlights about benefit provisions. It is not intended to be a complete explanation. If there are any discrepancies between this communication and the legal plan documents, the legal plan documents will prevail to the extent permitted by law. Oral statements about plan benefits are not binding on Chevron or the applicable plan. Chevron Corporation reserves all rights, for any reason and at any time, to amend, change or terminate these plans or to change or eliminate the company contribution toward the cost of such plans. Such amendments, changes, terminations or eliminations may be applicable without regard to whether someone previously terminated employment with Chevron or previously was subject to a grandfathering provision. Unless required by applicable law, there are no vested rights with respect to any Chevron health and welfare plan benefit or to any company contributions towards the cost of such health and welfare plan benefits. Some benefit plans and policies described in this document may be subject to collective bargaining and, therefore, may not apply to union-represented employees.